Talks¶
Talk Properties¶
Talks have a title, an abstract / description and authors. These fields will be the publicly visible information about the talk once the talk is accepted.
In addition, talks have a notes
field, which the submitters can use
to provide additional private information about the talk, such as specialised
equipment requirements.
The talks also have a private notes
field that is only visible to
organisers, which can be used to track any additional information on the
talk, such as assigned reviewers and so forth.
Talk Types¶
Before opening up talk submissions, define the talk types available to talk submitters, such as Tutorial, Short Talks and so forth.
Each Talk Type
can be opened or closed for submissions individually
via the admin interface. Both the global WAFER_TALKS_OPEN
setting
and the individual Talk Type
must be set to allow submissions for
submissions of the given type to be accepted.
There is a Django view at /talks/types
which displays the list of
types and their descriptions. By default, this list isn’t linked to the menu,
since it’s intended to be linked to by pages describing the talks and talk
submission process.
Submitting Talks¶
Users can submit talks from their profile page using the Submit Talk
Proposal
option. The abstract can be formatted using Markdown.
The notes section is only visible to the talk author, talk mentors and admins. It is intended for providing extra information and recording developments that are useful to associate with the talk, but should not be public.
Talks can have multiple authors, but only one corresponding author. Only the corresponding author can edit the talk submission.
Talk Mentors¶
The “Talk Mentors” group has permission to do the following through the
/talks/
(public) talk interface, and the detail pages of each talk:
View all talk submissions (not just accepted talks).
Edit submitted talks.
View and edit the notes submitted along with a talk, which are visible to the talk submitter.
View and edit the private notes which are only visible to the “Talk Mentors”, “Talk Reviewers”, and administrators by default.
Talk Reviewers¶
The “Talk Reviewers” group has permission to do the following through
the /talks/
(public) talk interface, and the detail pages of each
talk:
View all talk submissions (not just accepted talks).
View the notes submitted along with a talk, which are visible to the talk submitter.
View the private notes which are only visible to the “Talk Mentors”, “Talk Reviewers”, and administrators by default.
Leave reviews on talks. See Talk Reviews.
Managing talks from the admin interface¶
From the admin interface talks can be modified, and the status can be updated as required.
Talks can have following states:
Submitted
Under Consideration
Withdrawn
Provisionally Accepted
Accepted
Cancelled
Not Accepted
When a talk is first submitted, the state is set to Submitted
.
Once the talk has received its first review, the state of the talk will
change to Under Consideration
.
It can also be changed manually, if not using wafer’s review system.
While the talk is either Submitted
or Under Consideration
, the
submitter can withdraw the talk from consideration, which sets the state
of the talk to Withdrawn
. The submitter can also edit and update
the talk abstract while the talk is in these two states.
Once a decision one the talk has been made, the talk should be set to
either Accepted
or Not Accepted
. For conferences where a submitter
needs to confirm attendance before the decision is finalised, the
status can be set to Provisionally Accepted
for talks waiting for
confirmation. Once a talk is in any of these states, it can no longer
be edited by the submitter. Not Accepted
and Provisionally Accepted
talks are not publicly visible, while Accepted
talks are public.
If for some reason, an Accepted
talk cannot be given, it can be
marked as Cancelled
. Cancelled
talks are still public, so that
cancelled a scheduled talk does not invalidate the schedule.
If the talk has a type that has show_pending_submissions
enabled,
then it will be public immediately after submission, in any of the
Submitted
, Under Consideration
, and Provisionally Accepted
states.
Talk tracks¶
Wafer optionally supports multiple talk tracks. Create the tracks in the admin interface. If there are multiple tracks, submitters will be asked to choose a track for each submission. If there are no tracks specified, the option will be hidden from the submitter.
Currently, tracks merely provide extra information for talk reviewers and attendees.
There is a Django view at /talks/tracks
which displays the list of
tracks and their descriptions. As with talk types, this list isn’t
linked to the menu, since it’s intended to be linked to by pages
describing the talks and talk submission process.
Talk Reviews¶
Talk Mentors can review talks by metrics chosen by the administrators. Create the desired metrics in the admin interface.
Reviewers (“Talk Reviewers” team by default) see a “Review” button on
talk pages, and will be prompted to review each talk by each defined
metric.
The reviews are a score for each metric (in the range of -2 to 2, by
default, configurable via WAFER_TALK_REVIEW_SCORES
).
The reviewer can also leave a textual review, in Markdown.
If a reviewer re-reviews a talk, it just updates the previous review.
The aggregate reviews are visible in the talk admin.
In the public talk listing, reviewers will see a symbol next to talks they have reviewed. It will change to a clock symbol, if their review is out of date (someone has changed the talk, since the review was last updated).
Talk URLs¶
URLs can be associated with talks using the admin interface. This is intended for adding links to slides and videos of the talk after the conference.